Assistant Account Executive

Account Services

Positions
1
Close Date
7/31/2018

About Vanguard

Vanguard Communications is celebrating more than 30 years as an independent, Hispanic woman-owned public relations firm that leverages the power of public relations and communications to educate the public about important issues of our time.

 
We are a diverse team of communicators who apply our range of skills, subject area expertise and different ways of thinking to opportunities our clients face. We focus on causes that align with diversity and inclusion, health and wellness, youth and families, education, energy and environment, and international development, to name a few.

 

We work in a team-based environment where motivated, creative and collaborative individuals thrive. We encourage continuous learning and mentoring, and create opportunities for team members to stretch, learn and grow. 

 

If this mission and environment inspire you, please read on!

About This Role

We are seeking a full-time Assistant Account Executive with strong writing skills and familiarity with the organization and processes of federal agencies. The successful candidate will have superb organizational skills and ambition and thrive in a fast-paced, deadline-driven environment. The Assistant Account Executive position provides an excellent opportunity for an individual who wants to work on issues related to public health, strategic communications, and community outreach and engagement. The position requires some local travel. Spanish language proficiency is a plus.


Highlights and Responsibilities

You will:

  • Support all aspects of client work.
  • Coordinate tasks or projects, including developing timelines and task charts.
  • Provide logistics, travel and reporting support for meetings, teleconferences, focus groups, photo shoots and other events.
  • Research cost information for materials, equipment and services as needed.
  • Schedule meetings with clients, staff and partners.
  • Support virtual meetings with clients and the public through platforms such as Adobe Connect, GoToMeeting or join.me.
  • Communicate by email and telephone with clients, vendors and partners.
  • Record and track contract deliverables, mailings and purchase orders.
  • Update and improve filing systems, including master copies of products and other deliverables.
  • Manage and update partner and work group contact lists. 
  • Lead setup and production of monthly reports.
  • Assist in materials development and production, including writing, conducting research, fact-checking, coordinating reviews, formatting and proofreading.
  • Participate in the development of culturally and linguistically appropriate educational materials for diverse audiences.
  • Write content for print and digital media, such as web copy and social media messages.
  • Support the provision of  training and technical assistance activities for grassroots organizations and advocates.
  • Coordinate timely submission of administrative forms, timesheets and travel expenses.
  • Support new business opportunities and participate in proposal development to contribute to corporate growth.
  • Travel off-site when necessary.
  • Assist other staff when necessary.
  • Contribute to corporate initiatives as requested/required. 

Requirements

  • Minimum of a bachelor’s degree in communications, public relations, public health, health care policy, social sciences or related field.
  • Minimum of two years of office experience (excluding internships).
  • Demonstrated knowledge of traditional and social media, communications and online technology software and platforms such as Adobe Connect, GoToMeeting and join.me.
  • Strong organizational skills, including follow-through and attention to detail.
  • Excellent writing and interpersonal skills.
  • Punctuality and commitment to client service.
  • Excellent proofreading skills.
  • Ability and desire to work as a team member.
  • Ability to juggle several projects/activities at a time and perform well under pressure.
  • Proficiency in Microsoft Office software.
  • Spanish language proficiency a plus.
  • Experience with translating and adapting materials from English to Spanish highly desired.

Attributes for Success

Vanguard wants its employees to succeed, so we look for candidates who demonstrate the following values:

  • People-First. To everyone with whom our work intersects, we are inclusive, respectful and accountable. 
  • Motivated. We make it our job to be informed, yet constantly seek ways to learn more and work smarter. 
  • Impactful. Because progress can be achieved by both large- and small-scale changes, we integrate both in our work. 
  • Truthful. Integrity and transparency define our reputation and are the backbone of client relationships. 
  • Friendly + Fun. We value each other’s time, talents, personalities and contributions to our culture of inclusion.

Salary and Benefits

Commensurate with experience.

Excellent benefits, including public transportation subsidy.

Vanguard is an equal opportunity employer.

For consideration, please submit cover letter, résumé and salary requirements.

Contact Information

Assistant Account Executive Position

Vanguard Communications

2121 K Street, NW Suite 650 Washington, DC 20037

Fax: 202-331-9420
No phone calls, please